2005-2006 WEATHER AND EMERGENCY
CLOSING OR CANCELLATION
PROCEDURE FOR FOND DU LAC TRIBAL AND COMMUNITY COLLEGE
In accordance with MnSCU Policy 4.4, the following procedure is followed when
it becomes necessary to close the college or cancel academic or non-academic
activities, or delay the opening of the college due to inclement weather or
other emergency conditions. This procedure will also describe working
conditions and the compensation status of employees during the time the college
Closing the College: closing the college means to close all
operations other than those operations deemed essential to the protection of
life and property. Closing the college results in the cancellation of classes,
student, faculty and staff activities, and meetings. All general offices are
Opening: delayed opening refers to closing of all operations for a designated
period of time other than those operations deemed essential to the protection
of life and property.
of Classes and/or Activities:
- Cancellations of
classes (off-campus or on-campus) means to cancel one, several, or all
classes, in the absence of officially closing the entire college.
- Cancellation of
non-academic activities refers to cancellation of an event such as
athletic events, theatrical productions, concerts, or workshops.
In accordance with MnSCU Policy 4.4, the authority to close the college campus,
cancel classes or other activities when a weather emergency or other emergency
exists, resides with the college president or president’s designee(s). The
closure of state agencies by the Commissioner of the Department of Employee
Relations does not apply to Fond du Lac Tribal and Community College.
IV. PROCEDURE AND NOTIFICATION
A. Closing or Delayed Opening.
- The decision to close or
delay opening of the college due to weather or other emergency is made by
the president or the president’s designee: Larry Anderson, Vice President
of Administration and Student Services. Appropriate notification will be
made to the MnSCU System Office as the decision is made.
- In times of weather or other
emergency conditions, assessment of conditions shall be the responsibility
of the administrative team.
- The president or designee(s)
shall identify and inform essential personnel who must report to work
during times the college is closed or there is a delayed opening due to
emergency procedures, and must develop procedures for notification of such
personnel at these times. The following positions are designated as
essential for purposes of closing due to inclement weather or other
Donald Day, President
Mark Bernhardson, Building Maintenance Foreman
- Notification of employees on
duty and/or students that are on campus at the time the emergency closing
will be as follows:
The administrator shall inform employees of the emergency
at the time of closing.
Students will be notified through appropriate student
support services and academic offices, which are:
Larry Anderson, VP of Administration and Student Services
Sister Therese Gutting, Vice President of Academic Affairs
- Notification of employees not
on duty or students not on campus: Both employees and students will be
notified through announcements on radio and television:
WKLK radio/96.5 FM, 1230 AM, KBJR TV/6, KDAL radio/96 Lite
FM/610 AM, WDIO TV/10,
KDLH TV/3, WEBC radio/560 AM, KKCB radio/B105 FM, KLDJ
KUSZ radio/108 FM, KISS radio/92.1, and KQDS radio/94.9
- Determination of closing or
delayed opening shall be made by 6:00 a.m.
- The VP of Administration and
Student Services will be responsible for contacting news media and the
Office of the Chancellor regarding closing information. See above news
- In the event the VP of
Administration and Student Services is off campus traveling, the Vice
President of Academic Affairs will be responsible for contacting news
media regarding closing information. See above news media.
B. Cancellation of Classes and/or Activities:
- The decision to cancel one,
several, or all classes (on and off-campus), in the absence of closing the
college, will be made by the president or designee. Special attention will
be given to night classes, many of whose students must travel considerable
distances. Weather consideration shall be given considerable weight.
- The decision to cancel a
non-academic event, in the absence of closing the college, will be made by
the director of the activity in consultation with the person’s supervisor.
- Whenever possible, decisions
to cancel day classes will be made by 6:00 a.m., and decisions to cancel
night classes will be made by 3:30 p.m.
V. MANAGEMENT RESPONSIBILITY
Management will inform employees and students of this procedure by the
This procedure will be permanently posted on all bulletin
supervisor/administrator shall route a copy of this procedure to each employee,
and describe the procedure to employees during staff meetings and/or employee
C. A copy
of this procedure will be provided to the local representatives of each
D. Copies of
this procedure will be provided to appropriate student services offices, staff,
faculty, clubs, organizations, etc.
employee who is designated as “weather essential” shall be provided with a copy
of this procedure.
condensed version of this procedure will be published and will be included in
the publications provided to students as well as in the Faculty and Staff
VI. WORK RESPONSIBILITIES WHEN THE COLLEGE IS CLOSED OR
CLASSES AND NON-ACADEMIC ACTIVITIES ARE CANCELED
A. Closing the college: when the college is closed due to an
emergency which threatens the health and safety of individuals, employees not
deemed vital for the safe operation of the college may be excused from duty
with full pay. With regard to such closure, the following additional guidelines
- When a campus is closed,
college employees are excused from work with pay. A campus closure applies
to all employees without regard to labor contract. Weather of other
emergency essential employees who are not excused from work will be paid
at their regular rate of pay.
- Employees who reported for
work and were sent home should not be paid for more than their regularly
scheduled hours. Employees shall not b enriched through additional compensation,
including compensatory time, or increased benefits as a result of an
- Employees who were required
by their appointing authorities to remain at work should not be paid for
more than their regularly scheduled hours or the actual number of hour
worked inclusive of any overtime.
- Employees on approved sick or
pre-arranged vacation/leave shall not have such leave time restored to
- Employees on any approved
leave without pay shall not be paid for this emergency leave time.
- Employees who called in, on
the day of an emergency, for vacation time, compensatory time, or leave
without pay, will be credited with emergency leave from the point of the
declaration of the emergency to the end of their scheduled shift, if the
appointing authority ceased operations during their regular shift.
- Employee uniform time reports
should indicate the number of emergency hours utilized in the remarks
- An employee’s absence with
pay for emergency situations shall not exceed 16 hours during that
emergency unless the president has authorized a longer period.
B. Cancellation of Classes and/or Activities:
- When classes are canceled but
the college is not closed, individual faculty shall take personal leave or
make appropriate curricular adjustments (e.g., scheduling make up classes,
meetings, office hours, or other compensatory activities) as approved by
- When non-academic activities
are canceled, the activities shall be rescheduled when appropriate and
Inclement Weather When the College is Not Closed:
- Due to personal circumstances
during inclement weather, such as place of residence, employees might find
it necessary to leave work early even though the college has not been
- Further, employees might be
unable to get to work even though the college is open. In such cases,
personal leave or vacation leave may be granted or, if working conditions
permit, the time may be made up at the discretion of the supervisor.